How to Quickly Build Connections and Collaboration with Remote or Hybrid Onboarding

February, 11 2025

In an evolving workplace like today, there is a remote or hybrid onboarding model followed by many organizations. While remote or hybrid onboarding models come with flexibility and convenience, there are unique challenges attached to onboarding new hires, especially on a virtual or hybrid platform, that require effort and attention toward onboarding best practices. Proper strategies implemented by the organization will make the new employees feel welcomed, engaged, and integrated into the team from day one.

Onboarding Best Practices in Remote and Hybrid Settings

Onboarding is not just about paperwork; it's the basis for an employee's success and long-term engagement. In a remote or hybrid setup, the lack of face-to-face interactions can make it difficult for new hires to build relationships and understand the company culture. It is here that onboarding best practices come in. A structured onboarding program not only makes new employees familiar with their jobs but also gets them to become part of the team and collaborate even from afar.

1. Start Before Day One: Pre-Boarding Matters

One of the best onboarding practices is to start the process even before the first day of a new hire. Pre-boarding sets the tone for a good experience and eases first-day jitters. Send a welcome package that contains all the essentials, such as a laptop, company swag, and an onboarding schedule. Share resources like the employee handbook, team structure, and project overviews to get them started.

In a remote or hybrid environment, pre-boarding also offers the chance to introduce new hires to the team. Consider sending a personalized email or video message from their manager and team members, welcoming them and sharing a bit about themselves. This small gesture can go a long way in building connections before the official start date.

2. Create a Structured Onboarding Plan

A structured onboarding plan ensures that remote and hybrid employees have a sense of belonging while working. The absence of informal communication, which occurs during regular office interactions, could make new employees feel isolated or unclear about their responsibilities. Create a roadmap for the first 30, 60, and 90 days with important milestones, training sessions, and check-ins.

Break the plan up into manageable parts and incorporate the best practices for onboarding. For instance, dedicate the first week to learning about the introduction, company culture, and any role-specific training. Do video calls simulate in-person interactions and offer new hires more than enough chance to ask any questions? With a well-thought-out plan, they're not only left feeling supported, but it'll also speed them up in how fast they can contribute to a team.

3. Virtual Connections Through Introductions

Building connections in a remote or hybrid environment requires creativity and intentionality. Schedule virtual introductions with team members, cross-functional colleagues, and leadership. Encourage informal conversations by setting up virtual coffee chats or “get-to-know-you” sessions. These interactions help new hires put faces to names and establish rapport with their peers.

To facilitate collaboration, consider assigning a buddy or mentor. This person can be a go-to resource for questions, provide guidance, and help the new hire navigate the company culture. Pairing new employees with a buddy is one of the most effective onboarding best practices, as it creates a sense of camaraderie and support.

4. Leverage Technology to Enhance Collaboration

Technology is key in remote and hybrid onboarding. Use collaboration tools like Slack, Microsoft Teams, or Zoom to ease communication and teamwork. Create channels or groups for new employees to connect to their colleagues and raise questions. Updates, milestone celebrations, and a sense of togetherness are attained through these channels.

This aside, invest in project management software such as Asana or Trello to make it easier for new employees to understand their tasks and deadlines. With technology embedded in your best practices for onboarding, you can streamline your processes and make sure everyone remains connected, regardless of where they are.

5. Company Culture and Values

It can be very difficult to connect new hires in a remote or hybrid environment with company culture. Communicate your organization's mission, vision, and values during onboarding. Use stories, examples, and testimonials that illustrate how these values are actualized in everyday life.

Host virtual culture-building activities. This might involve activities such as team building, workshops, or social events that maintain the company culture while offering opportunities for new hires to bond with each other. Culture can be embedded into your onboarding best practices by creating a unified, engaged workforce.

6. Schedule regular check-in and feedback sessions.

Onboarding does not end after the first week or month. Regular check-ins are essential to ensure new hires feel supported and valued. Schedule weekly or biweekly meetings with their manager to discuss progress, address concerns, and provide feedback. These sessions also offer an opportunity to reinforce onboarding best practices and make adjustments as needed.

Open communication in the workplace can be promoted by providing a safe space for new employees to share their thoughts and experiences. Ask for their feedback on the onboarding process and use their insights to improve future programs. It is here that ongoing support should be your priority in making the newcomers thrive in their respective roles and forming lasting connections.

Conclusion

Remote and hybrid onboarding may come with its challenges, but with the right strategies, organizations can create a seamless and engaging experience for new employees. By focusing on onboarding best practices—such as pre-boarding, structured plans, virtual introductions, technology, culture, and regular check-ins—you can quickly build connections and foster collaboration. A strong onboarding process not only sets new hires up for success but also strengthens the overall team dynamic, ensuring a productive and inclusive work environment.