2025 Form 941 Compliance Guide: Stay Accurate and Prevent IRS Penalties

Course Description

This comprehensive webinar is designed to help employers and payroll professionals gain a clear, line-by-line understanding of Form 941.

Form 941 is one of the most critical IRS filings for employers who pay wages and withhold federal income tax, Social Security, and Medicare (FICA) taxes. It must be completed accurately every quarter. Over the past few years—particularly for the 2025 tax year—numerous changes have made Form 941 more complex and susceptible to common errors that often trigger IRS notices.

This webinar provides a thorough walkthrough of the 2025 updates, highlights frequent reporting mistakes, and demonstrates how Form 941 can serve as an effective reconciliation tool before submitting W-2s. The session will also cover Schedule B, stressing the importance of filling it out correctly to avoid penalties and interest.

Additionally, attendees will learn who is authorized to sign Form 941 and how the elimination of COVID-19-related credits in 2024 impacts current reporting. The discussion will further explore how 941 deposit penalties can occur due to incorrect filings or delayed submissions.

By the end of this training, participants will be equipped with the essential knowledge and tools to ensure accurate, compliant Form 941 submissions—minimizing the risk of IRS penalties and reporting errors.

Areas Covered in the Session:-

• 941 Basic Requirements
• Reporting Requirements
• 941 Due Dates
• Electronic Filing
• Signing Requirements
• Line-by-Line Review
• 2025 Updates
• Schedule B Requirements and Tips
• Reconciliation of Form 941 and W-2s at Year-End

Learning Objectives:-

Gain the comprehensive knowledge required to accurately complete Form 941 and effectively minimize employer penalties.

Who Will Benefit?

• Payroll Tax Specialists / Analysts
• Payroll Tax Managers
• Payroll Tax Accountants
• Human Resources Professionals (with payroll oversight)
• Accounts
• Finance
• HR Managers.