I-9 Compliance Training: New Form, Rules and Audit Readiness

Course Description

After 25+ years of auditing Form I-9 files, our presenter has yet to find a single organization with perfect compliance. This session shows you how to change that—so your records are accurate, your team is confident, and your business is protected.

Why I-9 Compliance Can’t Wait Organizations that treat I-9s as “paperwork” risk costly penalties and operational disruption.

This training helps you: Use the correct, current Form I-9 (a copy of the newest version is provided in the session).

Complete every field accurately and on time—no shortcuts, no guesswork. Handle document copies correctly and know when copying is required or optional.

Maintain airtight records with clear retention and purge practices. Track and update temporary work authorization before it expires. Prevent unlawful hires by verifying documents properly.

Communicate clearly with hires and employees to avoid errors and delays.

Conduct self-audits and fix mistakes the right way.

What You’ll Learn (Curriculum)

• Enforcement Climate & Policy Watch: What to anticipate from the Trump Administration.
• Worksite Raids 101: How raids unfold, who’s targeted, and the business impact.
• Penalties & Fine Ranges: Recent enforcement examples and how fines are calculated.
• Employer Duties, Step by Step: From Section 1 timing to reverification.
• The New Form I-9: Field-by-field walkthrough and practical do’s & don’ts.
• Remote/Alternate Document Examination: When and how it’s permitted.
• Reverification & Follow-Ups: Managing temporary authorizations without lapses.
• Retention Rules: How long to keep I-9s—and when to securely dispose of them.
• Self-Audit Process: Prioritization, documentation, and compliant corrections.
• Action Plan + Live Q&A: Leave with a checklist you can implement immediately.

Current Landscape (What’s Changing):-

The Trump Administration has announced plans to begin deportations of undocumented immigrants starting January 20, 2025, signaling increased I-9 scrutiny, higher fines, and potential disruptions. Sectors historically hit hardest include construction, hospitality, agriculture, and food processing. Expect more audits and more worksite activity—similar to the prior term’s approach.

Why Attend Now:-

• New Form & Rules: DHS/USCIS released a revised Form I-9 and guidance, including limited remote verification under defined conditions.
• Real Money at Stake: Fines typically range from $272 to $2,701 per form depending on error rates and violations.
• Skill Gaps Are Common: Most teams haven’t run a thorough internal audit in years. We’ll show you a straightforward method to get compliant fast.
• Be Audit-Ready: If ICE knocks, you’ll have procedures, documentation, and confidence.

Who Should Attend:-

• Perfect for professionals involved in hiring and records management, including:
• Human Resources leaders and generalists
• Onboarding & Orientation coordinators
• Payroll & Operations administrators
• Personnel/File Maintenance staff

Key Takeaways & Deliverables

• A copy of the latest Form I-9 and a completion checklist
• A self-audit template with priority order and correction steps
• A document retention matrix and reverification tracker
• A raid response plan outline and communication scripts
• Live Q&A to address your organization’s specific scenarios

At-a-Glance: Compliance Checklist

• Confirm you’re using the most recent Form I-9.
• Train managers on timing (Section 1 by day one; Section 2 within three business days).
• Apply the correct document examination method (in-person or approved alternate/remote).
• Log and monitor temporary work authorization end dates.
• Standardize photocopy policy (if you copy for one, copy for all in that category).
• Centralize storage and access; separate I-9s from personnel files where appropriate.
• Implement periodic self-audits; document findings and corrections.
• Purge I-9s on schedule per retention rules.