Form 941 Compliance Update 2025: Avoid IRS Penalties with Line-by-Line Accuracy

Course Description

This comprehensive webinar is designed to help employers and payroll professionals gain a clear, line-by-line understanding of Form 941. As an essential IRS form for any employer who pays wages and withholds federal income tax, Social Security, and Medicare taxes (FICA), Form 941 must be accurately completed each quarter. However, recent years have brought several changes—especially for the 2025 tax year—making the form more complex and prone to common reporting errors frequently flagged by the IRS.

This session will walk you through the 2025 updates, address typical mistakes, and provide insights on how to use Form 941 as a powerful reconciliation tool before submitting W-2s. We’ll also review Schedule B, emphasizing the importance of completing the 941 Schedule B form correctly to avoid penalties and interest. In addition, the session will clarify who should sign Form 941 and explain how the removal of COVID-19-related credits in 2024 affects current reporting requirements. Attendees will also gain awareness of how 941 deposit penalties can arise from incorrect filing or late submissions. By the end of this training, participants will be equipped with the knowledge and tools needed to ensure accurate, compliant submissions and reduce the risk of IRS penalties Form 941 errors.

Areas Covered in the Session:-

• 941 Basic Requirements
  • Reporting requirements
  • 941 due dates
  • Electronic filing
  • Signing requirements
• Line-by-Line Review
• 2025 Updates
• Schedule B Requirements and Tips
• Reconciliation of Form 941 and W-2s at Year-End

Learning Objectives:-

Gain the knowledge needed to accurately complete Form 941 and help reduce employer penalties.

Who will benefit? 

• Payroll Tax Specialists/Analysts
• Payroll Tax Managers
• Payroll Tax Accountants
• Human Resources Professionals (with payroll oversight)
• Accounts
• Finance
• HR Manager.